| CALOBRACE PLASTIC SURGERY CENTER AND CALOSPA REJUVENATION CENTER DIRECTOR OF FINANCE |
BASIC FUNCTION The Director of Finance manages the preparation of financial and/or operational analyses and reports, as well as the audit of current procedures to monitor and improve efficiency of operations. This position also manages the day-to-day activities of Accounting, Accounts Payable, Accounts Receivable, Inventory Control and Purchasing operations. ORGANIZATIONAL RELATIONSHIPS This position supervises the finance team. SPECIFIC DUTIES AND RESPONSIBILITIES "*" denotes an essential function of the job A. *Maintain responsibility for all financial management, including monthly financial compiled statements, accounts receivable, accounts payable, time billing, payroll, general ledger, bank reconciliation, and tax payments. B. *Responsible for all monthly closing functions. C. *Work with outside Accountants to performs fiscally responsible budget preparations and pro-forma financial statements; monitors expenditures. D. *Develop strategic financial plans and objectives for the Practice. E. *Maintain constant communication, oversee, and evaluate third party vendors related to the financial functions of the Practice. F. *Remain abreast of tax law, and correspond with federal, state and local tax agencies on behalf of the Practice. G. *Ensure all financial reporting is accurate and complies with established accounting procedures and policies. H. *Responsible for fixed assets management: work with accountants in maintaining the fixed asset system and depreciation calculations. I. *Responsible for cash management activities, including monitoring cash flow on a continual basis, preparing bank reconciliations, auditing cash receipts, and auditing accounts receivable. J. *In conjunction with Accountants, prepare the operational financial and management reports on a monthly, quarterly, and annual basis. K. *Prepare statistical reports and management indicator reports on a daily, weekly, monthly, quarterly, and annual basis. L. *Prepare current and comparative analysis reports and statements reflecting variations in costs and revenues. M. *Establish and maintain a positive working relationship with clients, agencies, and coworkers to promote a quality service image. N. *Assist with other special Accounting/Financial projects from time to time. O. *Reviews and interprets financial and operating information, including but not limited to the following: i. *Directly responsible for administration of payroll and related regulatory and tax reporting. ii. *Coordinates and develops periodic financial and/or operating analyses. iii. *Prepares financial/business reports for senior physicians. iv. *Participates in the preparation of other reports provided by the unit as needed. v. *Develops annual operating budgets and provides fiscal direction. vi. *Maintains and provides oversight of practice financial operations and direct responsibility for disbursements, financial reporting, budgeting, tax reporting and compliance, and safekeeping of practice assets. vii. *Maintains supervisory responsibility for billing, collections, inventory control and purchasing. viii. *Continually ensures optimal efficiency and profitability within the practice. P. *Acts as a liaison for the practice in coordinating its dealings with legal counsel, accountants, referring physicians and other advisors, including but not limited to the following: i. *Maintains positive and loyal relationships among referring specialists, actively solicits and resolves areas of concern, and provides appropriate training and coordination assistance for referring offices. ii. *Maintains appropriate communication with payers, sustaining positive and mutually beneficial relationships; also monitors payer contract performance and provides evaluation of potential contracting opportunities. Q. *Responsible for financial communications to physicians, including but not limited to the following: i. *Provides ongoing and timely communication to the physician director and physicians regarding the financial status of the partnership and practice. ii. *Coordinates physician meetings and maintains written agendas and minutes for all partnership meetings. iii. *Provides appropriate and accurate data to facilitate informed decision-making by the physicians. R. *Supervises Finance staff, including but not limited to the following: i. *Assigns and checks work. ii. *Instructs and trains employees. iii. *Plans the work of employees and establishing goals and objectives. iv. *Acts on employee problems and provides employee discipline, with the assistance of human resources. v. *Interviews applicants and makes hiring recommendations. vi. *Conducts employee performance evaluations. S. *Maintains purchasing authority up to $1000. T. Attends Company and industry-related meetings, as required. U. Establishes individual goals which are aligned with the Company's business strategies and objectives. V. Functions as a contributing member of the department's team and other teams, as assigned. W. Performs other duties as assigned by executive leadership. STANDARDS OF PERFORMANCE A. Ability to solve problems of a difficult nature with supervision limited to assignments and discussions of problems. B. Ability to act independently with an established field and to originate new procedures and new approaches to problems. C. Interpersonal relationships which encourage openness, candor and trust, both internally and outside of the practice. D. Accurate and timely completion of projects and/or reports. E. Maintenance of Company information in a confidential manner. MENTAL AND PHYSICAL REQUIREMENTS A. Ability to maintain moderate to considerable concentration for variable lengths of time. B. Ability to work under frequent time pressures with frequent interruptions. C. Ability to lift and carry up to 25 pounds. D. Ability to stand for considerable periods of time. E. Ability to reach with both arms and grip with both hands. F. Ability to squat, kneel, and twist. G. Ability to see in color with depth perception and peripheral vision. WORKING ENVIRONMENT AND CONDITIONS A. Working environment is indoors with low noise levels and controlled temperatures.
EDUCATION, EXPERIENCE AND TRAINING A. Bachelor’s degree in business administration, finance, or similar discipline. Holds an active CPA certification
B. Minimum of five years of hospital or medical practice management experience, preferably within a physician practice.
C. Directly related management expertise in fiscal services gained through either 5 years of equivalent-level work experience, or at least 3 years of additional work experience that can be demonstrated to be applicable to the duties listed on the job description. D. Strong financial background with previous experience in physician office billing systems, accounts payable, general ledger, tax reporting, and budgeting. E. Demonstrated experience in personnel management and administration of payroll systems. F. In-depth knowledge of compliance, personnel law, workplace safety, and other regulatory issues pertaining to group practice. G. Knowledge of business management principles, practices and procedures. H. Knowledge of organizational structure, workflow, and operating procedures. I. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community J. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures K. Employee development and performance management skills L. Ability to supervise and train employees including organizing, prioritizing and scheduling work assignments M. Ability to develop and prepare comprehensive financial/business analyses N. Ability to communicate effectively orally and in writing. O. Ability to foster a cooperative work environment. EQUIPMENT AND TOOLS A. Computer and peripherals.